Post Completions Assistant, Residential Conveyancing, Chester

The Post Completions Assistant role

The main focus of the Post Completions Assistant role will be to effectively manage the inception and post completions process for our conveyancing executives and assistants. Whilst you’ll be part of a large conveyancing department, which spans two of our offices, you’ll work as part of a small team in an administrative focussed role.

Providing exceptional levels of internal customer service and ensuring that post completions deadlines are met, you’ll play a big part in ensuring our award-winning service delivers for our clients.

Key responsibilities for the Post Completions Assistant will include:

  • Creating new files and opening new cases, completing all relevant client checks required.
  • Effectively managing the post completions diary, ensuring all deadlines are detailed and adhered to.
  • Ensuring that all post completions processes are finalised, including:
    • Paying stamp duty to HMRC.
    • Serving any notices to landlords.
    • Registering new owners with the Land Registry.
  • Liaising with residential conveyancing teams across our sites to ensure that any outstanding queries are fully resolved at the earliest opportunity.
  • Closing and archiving files, ensuring all case management and paper based folders are completed fully.

What we’re looking for:

  • A strong administrator with excellent organisational skills and the proven ability to effectively manage multiple deadlines.
  • Experience within residential conveyancing desirable, but full training will be given.
  • A knowledge of post completion processes for freehold, leasehold, shared ownership and new build properties is ideal.
  • High levels of attention to detail and accuracy.
  • Strong communication skills.
  • IT literate with case management experience/ Land Registry portal knowledge.

What we offer

We offer a supportive yet autonomous working environment where you’ll be encouraged to innovate and develop your skills further. We also offer many benefits including:

  • Enhanced annual leave package, including Christmas Eve and your birthday off and bank holidays.
  • Enhanced sick pay, maternity and paternity leave.
  • Future and Senior Leadership Development Programme.
  • Power Hour training focusing on soft skills and personal and professional development.
  • Regular company-wide social and charity events.
  • Discounted legal services and gym membership.
  • A great work / life balance with ‘early dart’ Fridays and remote working opportunities.
  • Auto enrolment pension scheme.
  • Values-based recognition and reward scheme.
  • Dress for your day approach.
  • Long service awards.
  • Mental health first aiders and practical support to help you manage your physical and mental wellbeing.

…and more!

Please note: some of these benefits will only apply after a qualifying period.


To apply, send your CV to [email protected]

We will be interviewing for this role as soon as possible, with an immediate starting date.

Please note, we are open to applications from graduate students with suitable experience and skills.

If you make an application to Hillyer McKeown we will process your data in accordance with the Candidate Privacy Notice detailed on our website.

At Hillyer McKeown we commit to promoting a culture of equality and diversity in the workplace. You will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.


Note for recruitment agents

Please note that we aren’t working with external agencies on this position. We do operate a central PSL for all our offices (which isn’t currently due for renewal) and all recruitment related queries should be directed to our Talent Manager, Jenny Smith at [email protected]